Running a marijuana business isn’t easy. Between 208E, ever evolving MED regulation, and a new Attorney General with a poor track record on cannabis, sometimes it can be hard to sleep at night. To make matters worse, running a compliant cannabis business means keeping track of lots of paperwork. It’s mind boggling to think that the MED could come in and ask for records from 2014. Today we want to take a moment to remind our readers about the importance of establishing a robust and comprehensive system for tracking the mountains of paperwork that come with running a licensed cannabis business.
First, it’s important to keep in mind that the MED expects all licensees to maintain all of it’s essential compliance paperwork for the current calendar year and the previous three calendar years. That’s right – the MED could walk into your operation today and ask for a visitor log from January 2014. Records from the previous six months must be kept onsite whereas older records may be kept offsite.
Generally, records management can be broken into a few key categories:
- Licensing documents such as state and local licenses, waste logs, and lab test results;
- Entity and corporate documents such as operating agreements, Secretary of State filings, and tax records;
- Location and facility documents such as alarm permits, facility diagrams, and visitor logs; and
- Personnel documents such as occupational badges, pesticide applicator certificates, and I9s.
This list is hardly comprehensive. In fact, our team has identified more than 40+ document categories that licensees are on the hook for. That’s a lot of dead trees packed in filing cabinets. Because recordkeeping is so far reaching within any licensed business, we’re hosting a FREE educational webinar on the topic this Wednesday February 15 at 1pm. Sign up here!
For those that don’t know, Complia is the leading platform for tracking and managing all of your critical compliance documentation – consider Complia your digital compliance binder. Our system captures all of the document types we’ve mentioned in this post and everything else – you can even create document categories of your own! Not only that, your team will receive alerts for any items that expire so that you’ll never forget an expiration ever again. All of your documents are available 24/7, 365 days a year, right from the convenience of the cloud.
Want to see a demo or start a free trial? Drop us a line at firstname.lastname@example.org.
Yours in Compliance,